Ofrenda Vendor
EXHIBITOR SPACE AGREEMENT
EVENT: Ofrenda Halloween 2024
DATE: October 26th, 2024
FROM: 3pm - 9pm
5700 S. ARCHER RD. SUMMIT IL 60501
Important: NO fee will be refunded due to weather cancellation, number of attendees, epidemics, acts of God or any other legitimate conditions beyond the control of the company organizing the event. We reserve the right to accept or reject any application at our discretion. Space/Number assigned will be notifying upon check in Vendors are responsible for their own insurance and to report any payment of any sales tax. Vendor is responsible for any equipment provided for the Fest be used during the event. Stolen or damaged to equipment will be charge to the vendor. Booth will be closed after two warnings without refund. Applications must be submitted with deposit. Full Payment expected before the event.
“Contracting Party” By Submit you "I hereby acknowledge and accept all terms of this vendor application by which considered a legal contract."
All vendors must submit a $50.00 safety deposit prior to the event start in order to occupy the space. You will be refunded the $50.00 at the end of the event if your space is clean, tents are not damaged, power boxes are in working order, lights are in the tent and garbage was taken to the designated area each night.
The Vendor That Rents The Booth Is The Vendor That Must Use The Booth. There Is No Sharing Or Reselling Your Space Without Permission From The Event Manager Prior To The Start Of The Event
Tent location is not to be chosen by vendor and will not be relocated. Locations are not guaranteed and can change each event.
All vendors must have a pass to enter in the restricted area. There is to be no exceptions. Vendors who do not follow this rules and argue with security or any Festival member personal will be asked to leave the event for the day and will not be permitted to participate in any other town event. (staff and security do not know all vendors who participate or their employees)
Vendors are to stay within their booth space and must not push equipment into other vendors space and should not enter any other vendors booth without permission.
All vendors are required to be opened the full length of the fest each day, failure to do so will result in loss of participation in future events.
No banners are allowed to be placed on any fence or other place in festival unless the vendor pays for a sponsorship fee. That space is reserved for the event sponsors.
SET-UP TIME: Vendors must setup on Saturday 10am and be completed by 2pm. All vendors are required to be open the full length of the event each day. All participants must report to V - Entertainment table located near Rec. Center Vendors Must bring own Table & Chairs.
PARKING: Each vendor will be given 1 parking Spot at assigned parking lot. Once festival starts, If Need more passes may be purchased. You will not be allowed to go out with vehicle.
Strictly prohibited: Selling, exchanging, and/or carrying of alcohol will be Fine and removed from festival immediately.
Tent & Outlets Rules & Regulations
Bring your own tent and Electricity
FOOD VENDORS: All food vendors participants must follow the following rules The Health Department Inspection would be done one hour BEFORE the event starts. Failing to comply with the inspection would affect the contract terms. Vendor would not be able to open for the weekend without the town permit. NO REFUNDS would be made.
All paperwork for food vendors MUST be turned in two weeks prior to Grito Fest.
ALL people who are behind the counter MUST wear a cap or net, uniforms, aprons, and wear disposable gloves (if serving.) You may NOT attend the cashier while serving.
You must have 3 cans of water in the booth (water will be provided by the event) and one with Clorox to wash the accessories.
It is mandatory to have an emergency kit in the booth.
Have a hand sanitizer for public use.
It is mandatory for ALL booths to have extinguisher in place.
Gas tanks must be tied to the post.
It’s NOT allowed to have trash behind the booth. We will check regularly that the area is kept clean. Please use the trash cans the Town provides behind the food booth as staff Will empty them regularly. Do not place trash in the center aisle at all during the fest or at closing.
You must put cardboard on the floor to prevent oil stains.
MUST keep fruit, food, or any covered product (if they have it in the back) and following the rules for all food prep and storage
MUST maintain bucket of clean water for use as ALL the time.